Cargill Associate Records Analyst in Haryana, India

Associate Records Analyst

Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.

Description

Position Purpose :

Under the direction of the Law Records Manager, the Associate Records Analyst performs analytical tasks in support of Records & Information Management (RIM) process improvement, execution and monitoring to manage risk and ensure compliance with legal and corporate standards. Such responsibilities include, but are not limited to:

  • Provides RIM program support and guidance to Cargill’s global Law offices

  • Assists with reviewing, evaluating, updating, and maintaining records systems

  • Assists in the lifecycle management of files containing records and information assets in various media

  • Assists with the preparation and analysis of records inventories

  • Performs routine analytical tasks

  • Provides assistance and one-on-one guidance and support to users

  • Applies technical skills as an independent worker with supervision

Principal Accountabilities :

Performs tasks that supports maintaining and managing Law’s records in accordance with the corporate RIM Policy. This includes, but is not limited to the following:

80% - Executes RIM tasks in accordance with departmental processes and procedures:

  • Provides back-up support to the Records Administrator (e.g. creates electronic and physical matter folders in database, and classifies them to different categories that align with the respective Country Retention Schedule. Retrieves boxes from offsite storage vendor, as needed; Performs audit of box contents to ensure database and box accuracy).

  • Executes file closings, re-openings and annual destruction for approved legal matters, and updates database accordingly.

  • Assists with coordinating the transfer of legal matter files for purchase and sale transaction records.

  • Identifies criteria for legal hold reports, and distributes reports for approval by stakeholder.

  • Reviews annual country retention schedules and identifies changes that need to be applied to database; Coordinates database updates with senior team members..

  • Partners with senior team members on special projects (e.g. assists with data clean-up for when converting data from one database to another, prepares and distributes Employee Exit Reports).

  • Provides education, guidance and support to Law Department Records Coordinators (DRCs)

  • Provides guidance and support to Law colleauges; Responds to routine questions (e.g. basic questions about processes regarding files and system/database functionality.

  • Performs other duties as assigned

20% -

  • Develops and maintains strong business relationships, partners with key stakeholders, and challenges the status quo for efficiency improvements.

  • Interacts and conducts business with a professional presence and demeanor

  • Provides customer service to support colleagues across the global Law Department

Qualifications

Education :

  • Bachlor’s degree

Experience :

  • Capacity to understand and execute project management tasks (the principle skills of which include: project leadership, prioritization, organization, communication, scope- resource- and time-management, and cost/benefit analysis) with supervision

  • Basic analytical and problem solving skills and experience in providing solutions

  • Demonstrated ability to use independent judgment to analyze data

  • Strong verbal and written communication skills

  • Demonstrated ability to collaborate and partner with others, yet able to work independently

  • Capacity to learn and understand RIM terminology, principles, standards, processes, procedures and pertinent databases

  • Possess entry level or basic knowledge of information management

  • Ability to manage and maintain confidential information

  • Ability to effectively communicate and build relationships with all levels of management

  • Demonstrated ability to represent the organization/department in a professional manner

  • Ability to challenge the status quo and promote change

Technical Skills :

  • Proficient in MS Office Suite applications; Aptitude in electronic records and information management

Education (Preferred) :

  • Courses in records and information management, or related field of expertise

Experience (Preferred) :

  • 2 years experience in records and information management

  • Project management experience, a plus

  • Previous experience working in a legal field or law department

  • Multi-lingual, a plus

Technical Skills :

  • OpenText Content Server experience, a plus

Job Legal

Primary Location India-Haryana

Schedule Full-time

Job Type Standard

Shift Day Job

Req ID: GUR00249