Cargill Associate Records Analyst in Haryana, India
Associate Records Analyst
Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.
Position Purpose :
Under the direction of the Law Records Manager, the Associate Records Analyst performs analytical tasks in support of Records & Information Management (RIM) process improvement, execution and monitoring to manage risk and ensure compliance with legal and corporate standards. Such responsibilities include, but are not limited to:
Provides RIM program support and guidance to Cargill’s global Law offices
Assists with reviewing, evaluating, updating, and maintaining records systems
Assists in the lifecycle management of files containing records and information assets in various media
Assists with the preparation and analysis of records inventories
Performs routine analytical tasks
Provides assistance and one-on-one guidance and support to users
Applies technical skills as an independent worker with supervision
Principal Accountabilities :
Performs tasks that supports maintaining and managing Law’s records in accordance with the corporate RIM Policy. This includes, but is not limited to the following:
80% - Executes RIM tasks in accordance with departmental processes and procedures:
Provides back-up support to the Records Administrator (e.g. creates electronic and physical matter folders in database, and classifies them to different categories that align with the respective Country Retention Schedule. Retrieves boxes from offsite storage vendor, as needed; Performs audit of box contents to ensure database and box accuracy).
Executes file closings, re-openings and annual destruction for approved legal matters, and updates database accordingly.
Assists with coordinating the transfer of legal matter files for purchase and sale transaction records.
Identifies criteria for legal hold reports, and distributes reports for approval by stakeholder.
Reviews annual country retention schedules and identifies changes that need to be applied to database; Coordinates database updates with senior team members..
Partners with senior team members on special projects (e.g. assists with data clean-up for when converting data from one database to another, prepares and distributes Employee Exit Reports).
Provides education, guidance and support to Law Department Records Coordinators (DRCs)
Provides guidance and support to Law colleauges; Responds to routine questions (e.g. basic questions about processes regarding files and system/database functionality.
Performs other duties as assigned
Develops and maintains strong business relationships, partners with key stakeholders, and challenges the status quo for efficiency improvements.
Interacts and conducts business with a professional presence and demeanor
Provides customer service to support colleagues across the global Law Department
- Bachlor’s degree
Capacity to understand and execute project management tasks (the principle skills of which include: project leadership, prioritization, organization, communication, scope- resource- and time-management, and cost/benefit analysis) with supervision
Basic analytical and problem solving skills and experience in providing solutions
Demonstrated ability to use independent judgment to analyze data
Strong verbal and written communication skills
Demonstrated ability to collaborate and partner with others, yet able to work independently
Capacity to learn and understand RIM terminology, principles, standards, processes, procedures and pertinent databases
Possess entry level or basic knowledge of information management
Ability to manage and maintain confidential information
Ability to effectively communicate and build relationships with all levels of management
Demonstrated ability to represent the organization/department in a professional manner
Ability to challenge the status quo and promote change
Technical Skills :
- Proficient in MS Office Suite applications; Aptitude in electronic records and information management
Education (Preferred) :
- Courses in records and information management, or related field of expertise
Experience (Preferred) :
2 years experience in records and information management
Project management experience, a plus
Previous experience working in a legal field or law department
Multi-lingual, a plus
Technical Skills :
- OpenText Content Server experience, a plus
Primary Location India-Haryana
Job Type Standard
Shift Day Job
Req ID: GUR00249