Cargill Accountant Admin Assistant in Irvine, California

Accountant Admin Assistant

Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.


Position Purpose & Summary:

  • To support Sales, Accounting and Administrative tasks in order to run daily operations smoothly.

  • Key position in arranging the payments and receipts/bank deposit of the sales proceeds.

  • Administrative duties, promptly take care any office problems and duties that arise in daily basis.

Principal Accountabilities:

50% Accounting tasks and duties

  • Data Entry and confirm all accounting entries (A/P, A/R, G/L) are done on time

  • Balance Sheet Reconciliation

  • Support monthly/yearly closing process

  • Daily and monthly bank reconciliation for Internal and external bank

  • Review and post the sales invoices and purchase entries (entry made by commercial team)

  • Arrange check, wire and ACH payments

  • Take verification Process for new wire instruction

  • Arrange Deposit Checks

  • Maintain the balance of petty cash for all three offices

  • Prepare interest calculation sheet between Tokyo and us

  • Create and report invoice summary to Tokyo office twice a month

  • Create and report Due From/To Parent expense summary report to Tokyo office on monthly basis

  • File and organize all Posting Journal for easy data retrieval

  • Keep record of expenses to avoid late payments and/or double charge

  • Maintain and update vender, customer, commodity information and any other changes in the master files of accounting/invoice system.

  • Review and enter employee expense and vender invoice in the system

  • Follow up A/P and A/R opening balance and ensure that we do not have any unreasonable outstanding

  • Review and correction for all transactions, especially account information

  • Assists any other accounting matters upon request

10% Administration/Miscellaneous Tasks and Duties

  • Order office supplies for CA office

  • Maintain the balance of postage

  • Distribute daily mail (United States Postal Service)

  • Contact with OCS for irregular delivery schedule

  • Arrange for company events

  • Drop off documents and packages to FedEx delivery box

  • Arrange to send old documents to external storage facility

  • Assists any other administration matters upon request

40% Commercial Related Duties

  • Executing purchase and sales contracts in accordance with contractual terms and documentation accordingly

  • Claim A/P and A/R entry

  • Purchasing entry, Sales invoice issue (data entry) for CA and/or NJ Office (items are not specified yet)

  • Purchasing entry, Sales invoice issue (data entry) for PD office, Ramen Noodle Flour

  • Ensure and notify that every payment and receipt of funds are on time

  • Prepare and send samples to customers upon receipt request

  • Organize and file copies of shipping documents

  • Commission calculation and entry between Tokyo and US


Required Qualifications:

  • College degree

  • Basic Accounting & Trading experience

  • Minimum 1 year of relevant work experience

  • PC operation Skills (MS Office)

  • Business writing skills

  • Able to identify and solve day-to-day problems independently

  • Keen eye for details and meticulous

  • Team player with good inter-personal skills

  • Good analytical and decision making skills

Preferred Qualifications:

  • Communication skills in both English and Japanese

  • Experience with Incoterms and International trade

  • Multi-tasking skill

  • Practical knowledge of letter of credit

  • Able to prepare full set of shipping documents in accordance with contractual requirements

  • Preferably some knowledge of commodities trading (not compulsory)

Equal Opportunity Employer, including Disability/Vet.

Job Finance/Accounting

Primary Location US-CA-Irvine

Schedule Full-time

Job Type Standard

Shift Day Job

Req ID: IRV00009