Cargill EMEA IT Purchasing Assistant Buyer (maternity cover) in Sofia, Bulgaria
EMEA IT Purchasing Assistant Buyer (maternity cover)
Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.
Strategic Sourcing & Procurement is a global organization with regional category teams in North America, Europe, Latin America, and Asia Pacific. Along with a strong core team and procurement alignment, we are implementing new sourcing strategies to support Cargill businesses and functions. Strategic Sourcing & Procurement employees gain broad exposure to Cargill businesses as they drive tangible value for the organization.
EMEA IT Purchasing Assistant Buyer is part of Cargill’s EMEA IT Purchase Desk, servicing over 10,000 end-users spread over 200 locations in Europe, Middle-East and Africa. This team manages the purchase process of categories such as IT hardware, software, services and telecom with a total yearly spend of 40 million euro.
EMEA IT Purchasing Assistant Buyer is responsible for administrative work steps related to sourcing IT hardware, software, services and telecom. This includes executing procurement transaction processes and managing inventory/procurement records, providing location procurement support and planning, managing supplier events and relationships,and implementing sourcing strategies.
80% Manage/execute IT Procurement transaction processes:
Receive purchase requests for procurement of IT goods and services and/or supplies.
Process requests, ask purchase approval and prepare purchase orders for procurement of materials/goods, services and/or supplies and send notification to suppliers.
Update procurement process documents for processes requiring minimal interpretation, for review and approval by more senior team members.
Schedule and confirm deliveries of materials/goods, services and/or supplies ordered and shipments received or services performed with office/plant/location staff; monitor and expedite deliveries as necessary.
Facilitate invoice approval process, including
scanning/copying or otherwise forwarding to local approver
reconciliation of purchase order to invoice and contract terms (e.g. price, specifications, quantity, etc.), and
notification to appropriate resource to issue payment.
20 % Other administrative Tasks:
Manage inventory/procurement records
Compile, record and track electronic and/or hard-copy records and files pertinent to purchasing information (e.g. supplier information, order history, pricing data, account codes, lead times, reorder times etc.).
Enter and validate purchase order information into procurement/inventory management system (e.g. Maximo, Sharepoint or other ERP) based on information provided in the request or other readily available data.
Maintain master data of key systems (Maxiweb, Maximo, Sharepoint and JDE).
Facilitate JDE Address Book creation for IT suppliers.
Run reports from procurement management system.
Provide procurement support & planning
Respond to requests for information, such as purchasing data and status of procurement activities, from internal office/plant/location staff.
May train new team members and inform stakeholders on procurement process, procedures, and requirements (e.g. Select Suppliers, after the fact purchase orders etc.)
Manage supplier events & relationships
Contact suppliers and take actions to research basic variances with supplier contract terms and conditions (on-time delivery, quality of materials/goods, adherence to specifications, etc.); coordinate return of rejected/damaged or otherwise unsuitable orders.
Work with applicable office/plant/location staff to research and resolve routine supplier issues; escalate more significant issues to higher level procurement staff and/or Strategic Sourcing organization as appropriate.
May support or facilitate requests for procurement of non-contracted materials/goods, services and/or supplies which are considered non-leveraged, local spend (as defined by Strategic Sourcing policies including:
Gathering general internal spend data
Researching/contacting readily available suppliers
Collecting routine supplier bids and performing basic analysis of results (e.g. determining best cost alternative from multiple supplier quotes)
Entering basic terms and conditions into template contracts
May verify, track and report compliance to negotiated agreements (such as Select Supplier Agreement).
Inform & implement sourcing strategies
Under general supervision, perform administrative activities in alignment with strategic sourcing strategies and policies across the sourcing lifecycle.
Minimum Required Qualifications
Min. Bachelor degree;
Fluent in English (written and verbal);
2 years working experience, preferably in administrative and/or procurement environment;
Proficiency in computer skills including Windows and MS Office (Excel , Outlook ,Powerpoint);
Must be detail oriented, strong organizational and time management skills to work in a fast paced environment;
Strong administrative, internet search and filing skills;
Effective inter-personal skills in dealing with all levels, departments and cultures within the company;
Customer service skills and orientation;
Flexible,stress resistant, problem solving, eager to learn;
Demonstrate respect, candor and commitment.
Degree in finance, supply chain, procurement, or related degree program;
Basic understanding of procurement requirements and standards;
Experience with JDE, SAP, or ERP Systems.
Interested? Then make sure to send us your CV and cover letter in English today.
Follow us on LinkedIn: https://www.linkedin.com/company/cargill
Primary Location BG-08-Sofia
Job Type Standard
Shift Day Job
Req ID: SOF01404