Cargill Admin Assistant in Taguig, Philippines

Admin Assistant

Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.

Description

This position is primarily responsible for accurate invoice coding of AP invoices, timely scanning of invoice documents to FSS India team for AP processing in JDE, processing of employee reimbursements (T&E) and preparation of creditable withholding tax for Suppliers.

Invoice coding of accounts payable & timely scanning invoice documents of CBSIndia team for AP processing in JDE

  • Receive invoices for payment

  • Validate all supporting receipts if it tie-ups with total amount for payable

  • Check the invoices for what business unit who will bear the expenses

  • Provide Invoice Code after determining the business units and transaction type Eg. Gosc- 61294- SERVICES – TRUCKING- 61294, 2%WTAX PA1, E,PHE- GL CODE: 294010209.512201.07Freight on Pur-Freight6

  • Scan this to the CBS Team for the invoice processing

  • Once invoice is processed and approved in the JDE System- CBS Team will advise the local team

  • Print the voucher and execute the cash requirement wherein all the invoices that are due for payment.

  • Run voucher payments weekly (Every Wednesday)

Processing travel expense (T&E) reimbursement

  • This is applicable to those employees who travel international & domestic for business purposes.

  • Issue AMEX card to entitled employee with approved credit line by their respective business unit manager.

  • Liquidate all the travel expenses to the AP finance.

  • Upon receiving the receipts, AP will provide them the mailer number to proceed with their online filing of the expenses, once the traveler done with the submission of their expense through online- all the receipts together with this mailer will be handed to the AP- Finance to proceed with the scanning to TRPC.

  • Cut off follows the calendar template when to scan and when it will interface in the system.

  • This calendar is done by AP team during last month of the year in preparation for the new calendar guide for all the traveler.

  • Once the voucher interfaced in the system- that’s the time the AP will take print out of the voucher and initiate for payment.

Preparation of creditable withholding tax certificate

  • Certificate processing

  • Provide Manual Certificates to Urgent Utility billings such as- Electric company/mobile and another urgent requirement.

Monitoring Cargill Philippines& Subs accountable forms

  • Monitor and request replenishment of forms

  • Send the requested forms to business unit

  • Supply to entire Philippine business- Gensan/Davao-CDO/Pul/Subic:

  • Collection Receipt

  • Delivery Receipt (VAT-EXEMPT)

  • Delivery Receipt (VATABLE)

  • Provisional Receipt (VAT-EXEMPT)

  • Provisional Receipt(VATABLE)

  • Sales invoice

  • Official Receipt VAT

  • Official Receipt VAT—EXEMPT

  • SOA

  • Debit Memo

Assist in the preparation of the intercompany billing and cost allocations.

  • Handle billings for ACI & AGRI for the land lease and other recharges paid by Cargill Phils. Inc in behalf of the Interco company.

Journal entries & AP account verification

  • Record entries for the adjustment made in GL account or liquidation of the advances by the employee to close their outstanding notes receivable to the company

Other tasks that may be assigned from time to time.

  • Handle projects for employee events and process improvement projects being assigned

Qualifications

Required Qualifications

  • BS Accountancy or any Business Course with major in Accounting/Financial Accounting

  • Proficient in Microsoft Excel/Word applications

  • Good communication skills (oral and written)

  • Fresher

Preferred Qualifications

  • 1 year working experience in Multinational environment

  • Basic knowledge in IAS, US GAAP & local tax (Philippines VAT, Wtax)

  • Knowledge in JDE Accounting system

Job Finance/Accounting

Primary Location Philippines-Manila-Taguig

Schedule Full-time

Job Type Standard

Shift Day Job

Req ID: TAG00059