Cargill Admin Assistant in Taguig, Philippines
Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.
This position is primarily responsible for accurate invoice coding of AP invoices, timely scanning of invoice documents to FSS India team for AP processing in JDE, processing of employee reimbursements (T&E) and preparation of creditable withholding tax for Suppliers.
Invoice coding of accounts payable & timely scanning invoice documents of CBSIndia team for AP processing in JDE
Receive invoices for payment
Validate all supporting receipts if it tie-ups with total amount for payable
Check the invoices for what business unit who will bear the expenses
Provide Invoice Code after determining the business units and transaction type Eg. Gosc- 61294- SERVICES – TRUCKING- 61294, 2%WTAX PA1, E,PHE- GL CODE: 294010209.512201.07Freight on Pur-Freight6
Scan this to the CBS Team for the invoice processing
Once invoice is processed and approved in the JDE System- CBS Team will advise the local team
Print the voucher and execute the cash requirement wherein all the invoices that are due for payment.
Run voucher payments weekly (Every Wednesday)
Processing travel expense (T&E) reimbursement
This is applicable to those employees who travel international & domestic for business purposes.
Issue AMEX card to entitled employee with approved credit line by their respective business unit manager.
Liquidate all the travel expenses to the AP finance.
Upon receiving the receipts, AP will provide them the mailer number to proceed with their online filing of the expenses, once the traveler done with the submission of their expense through online- all the receipts together with this mailer will be handed to the AP- Finance to proceed with the scanning to TRPC.
Cut off follows the calendar template when to scan and when it will interface in the system.
This calendar is done by AP team during last month of the year in preparation for the new calendar guide for all the traveler.
Once the voucher interfaced in the system- that’s the time the AP will take print out of the voucher and initiate for payment.
Preparation of creditable withholding tax certificate
Provide Manual Certificates to Urgent Utility billings such as- Electric company/mobile and another urgent requirement.
Monitoring Cargill Philippines& Subs accountable forms
Monitor and request replenishment of forms
Send the requested forms to business unit
Supply to entire Philippine business- Gensan/Davao-CDO/Pul/Subic:
Delivery Receipt (VAT-EXEMPT)
Delivery Receipt (VATABLE)
Provisional Receipt (VAT-EXEMPT)
Official Receipt VAT
Official Receipt VAT—EXEMPT
Assist in the preparation of the intercompany billing and cost allocations.
- Handle billings for ACI & AGRI for the land lease and other recharges paid by Cargill Phils. Inc in behalf of the Interco company.
Journal entries & AP account verification
- Record entries for the adjustment made in GL account or liquidation of the advances by the employee to close their outstanding notes receivable to the company
Other tasks that may be assigned from time to time.
- Handle projects for employee events and process improvement projects being assigned
BS Accountancy or any Business Course with major in Accounting/Financial Accounting
Proficient in Microsoft Excel/Word applications
Good communication skills (oral and written)
1 year working experience in Multinational environment
Basic knowledge in IAS, US GAAP & local tax (Philippines VAT, Wtax)
Knowledge in JDE Accounting system
Primary Location Philippines-Manila-Taguig
Job Type Standard
Shift Day Job
Req ID: TAG00059